Big Bend Crime Stoppers, Inc.

 

Job Specification

Job TITLE: Executive Director

This is work providing consultative services and assisting law enforcement in resolving problems in eight counties; and providing crime prevention and awareness about the Crime Stoppers Program.

EXAMPLES OF WORK PERFORMED: (Note: The omission of specific statements does not preclude the Big Bend Crime Stoppers Board of Directors from assigning specific duties not listed herein if such duties are a logical assignment to the job.

·        Manage the day to day operation of the Crime Stoppers Trust Fund Grant.

·        Inform the President and the Board of Directors on where they are on the Performance Measure Requirements as directed by the Grant for the Big Bend Crime Stoppers Program. 

·        Process the monthly Crime Stoppers Trust Fund Reimbursement Request/Expenditure Report and send all scan invoice for the Office of the Attorney General.  (need President Signature on Report) 

·        Analyze all invoices for payment and process checks for President, Treasurer or authorized signature.

·        Prepare Tip Caller Reward checks for President, Treasurer or authorized signature and carry to the authorized bank. 

·        Respond to incoming telephone calls about the program and reward dollars.

·        Answer all routine letters and requests for information and Crime Stoppers material.  Provide copies of all letters to the President before answering them.

·        Respond to inquiries for program material from the public.

·        Prepare the Big Bend Crime Stoppers Trust Fund Grant yearly with the approver of the Board.

·        Develop and distributes documents to the President and the Board on other grants that the Executive Director has researched and can apply for to get additional fund to support the program.

·        Coordinate a quarterly fund raising program for the program.

·        Coordinate with the eight areas Chamber of Commerce’s to get support in fund raising for the program.

·        Coordinates efforts to get program material to area county schools for Crime Prevention.

·        Formulates, develops and administers public information for colleges and universities on Crime Prevention. 

·        Perform related work as required on special reports as needed, such as:

(a) Complete the Crime Stoppers Trust Fund Single Audit Act

     Affidavit Form for the Office of the Attorney General;

(b) Renew the State incorporation Document yearly for the Big Bend

     Crime Stoppers;

(c) Prepare and renew the registration as a charitable

    organization with the State Department of Agriculture and

     Consumer Services yearly;

(d) Complete the 941 Federal forms for Employer’s Quarterly

      Report with the CPA quarterly;

(e) Review the Federal 990 return of organization exempt from

      Income Tax document Form with the CPA yearly;

(f) Complete the Department of Revenue Unemployment Tax Audit

      Report quarterly;

(g) Complete the Florida U. C. Trust Fund Report quarterly.

·        Serve as liaison with the Law Enforcement Coordinators, other Law Enforcement agencies.

·        Attend State Crime Stoppers meetings when necessary.

·        Maintain all corporate records up to five years.

·        Write and edits speeches for the Big Bend Crime Stoppers Program with approval of the President and the Board. 

·        Attend all Board meetings and provide written report on monthly activities.

·        Plans and coordinates the BIG BEND CRIME STOPPERS Grant Adult and Student programs in all counties covered by the program.

·        Conducts on-site monitoring of each county operation and serve as the team leader responsible for developing solutions for compliance with grant.

·        Consults with Law Enforcement staff to determine areas of concern and possible solutions to problems in each county.

·        Advises the BIG BEND CRIME STOPPERS Board on problems and policies related to programmatic and operational issues.

 

 

·        Conduct workshops with other organizations, clubs, neighborhood organizations and schools within each county in the areas of Crime Prevention methods and personal safety principles.

·        Assist in coordinating services provided by BIG BEND CRIME STOPPERS in all counties.

·        Coordinate all BIG BEND CRIME STOPPERS advertising with the President and Board approval.

 

·        Responsible for providing advice and guidance to the BIG BEND CRIME STOPPERS program in each County.

·        Compiles and analyzes data for President’s decision.

·        Reviews, analyzes, and prepares drafts of memoranda and correspondence for President’s decision.

·        Coordinates collection and presentation of data for use in preparation of budgets, Reporting Requirements.

·        Monitor grant budget and keep the President and Board inform.

·        Monitor the program and provides information to the President and the Board for the resolution of problems.

·        Performs other related work as required by the BIG BEND CRIME STOPPERS Board of Directors.

KNOWLEDGE, SKILLS AND ABILITIES: (Note: The knowledge, skills and abilities (KSA`s) identified in this job specification represent those needed to perform the duties of this job.

·    Knowledge of economic development strategies.

·    Knowledge of community planning/development programs.

·    Knowledge of program coordination and evaluation techniques.

·    Knowledge of the principles and techniques of effective communications.

·    Knowledge of grant development, fund raising and finance.

 

·    Ability to evaluate, review and administer state grants.

·    Ability to plan, organize and coordinate work assignments.

·    Ability to provide consultative and advisory services to law enforcement and community groups.

·    Ability to communicate effectively.

·    Ability to plan, develop and disseminate informational programs materials.

·    Ability to establish and maintain effective working relationships with others.

·    Ability to understand and apply laws, rules, regulations, policies and procedures.

·    Ability to review, analyze and evaluate data.

·    Ability to utilize problem-solving techniques.

·    Ability to monitor program effectiveness.

·    Ability to conduct research and prepare various reports.

·    Ability to prepare grant funding requests.

 

 

MINIMUM QUALIFICATIONS

 A bachelor`s degree from an accredited college or university in economics, planning, finance, fund raising, business or public administration and 5 years of experience in community development, program monitoring, community planning, financial management, community programs, grants writing, fund raising and contract management or an equivalent combination of education and experience. One year of the required experience must have been in a supervisory capacity.